March 2026
Big updates, exciting events, and plenty to explore—welcome to our latest newsletter! We've been busy rolling out powerful new features, including Embedded Media, Related Entries, Forms, and Artifact Intelligence™, giving you even more ways to work with your collections. On top of that, we're hitting the road for conference season and hosting an upcoming webinar on shipping cultural objects with confidence. Plus, don't miss our latest MasterIt and a compelling new case study on how the Gamble House in California navigated disaster preparedness in the face of wildfire. There's a lot to explore, so let's dive in!
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You can now attach images, documents, videos, and other supported media directly alongside your data within certain expansion panels in CatalogIt rather than only at the top level. Whether you’re documenting a condition report, conservation work, inscriptions or marks, acquisition details, or exhibition context, your media stays connected to the relevant data. Add captions and descriptions to provide extra detail, all neatly tied to the object you’re documenting.
Learn more about Embedded Media
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You can now easily connect related records within CatalogIt using the new Related Entries feature. Simply search for and select another entry to create a relationship between records. Related entries appear as clickable links, making it easy to navigate between connected objects and maintain clearer context across your collections. An update that connects your items more than ever!
Learn more about Related Entries
We’re excited to introduce Forms, now available in all Museum accounts! You can generate essential collections documentation, including loan agreements, deeds of gift, and temporary custody forms, directly from your CatalogIt records. Forms automatically pull in object data, account information, and data from relevant Profiles, helping reduce manual entry while improving consistency across your collections workflows. It’s a faster, more streamlined way to create the documentation your institution relies on every day.
Introducing Artifact Intelligence™—a growing set of optional AI-powered capabilities designed to help you get more from your collections data. As new features become available, we’ll share them here.
We’re preparing to launch the CatalogIt Curatorial Assistant, a new Artifact Intelligence™ feature designed to help you work more effectively with your collections.
We’re building the Curatorial Assistant to help users do things like:
• Discover connections across objects, people, places, and events
• Surface useful insights from collection records more quickly
• Identify gaps or inconsistencies in catalog data
• Accelerate interpretive and exhibition content development
As we move toward launch, we’re inviting subscribed account owners to express interest in early access. Participants will have an opportunity to try the feature early and help shape the experience with feedback.
As with the Describe Image Assistant introduced last year, Artifact Intelligence™ features are built with privacy in mind. Your collection data is not used to train AI models. These features are entirely optional and only process data when you choose to use them.
Hosted by Jacqueline Cabrera and Dan Rael
REGISTER NOW (Now Closed)
• Identify the most appropriate shipping method based on destination, object type, condition, and lender requirements
• Understand essential documentation and data requirements, including bills of lading, air waybills, and shipment receipts
• Track outgoing and incoming loans using CatalogIt’s Shipment Profile to maintain accurate movement records
• Communicate effectively with fine art shippers by providing the right information for estimates and booking
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When the 2025 Eaton Fire threatened Pasadena, the Gamble House team faced urgent decisions to protect this iconic home and collection. In our latest case study, learn how careful planning and CatalogIt helped staff quickly identify, evacuate, and track priority objects during a rapidly evolving crisis, maintaining clear oversight while supporting their community through recovery. Read more here.
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Now that Forms are available in CatalogIt Museum accounts, our latest MasterIt walks you through how to generate and use them in your day-to-day workflows. Learn how to create documents such as loan agreements, deeds of gift, and temporary custody forms directly from your records, with object data and account information automatically filled in. This step-by-step guide shows how Forms can help simplify documentation and keep your collections processes consistent and efficient.
Want to stay in the loop with other CatalogIt users? Be part of our Facebook Users Group to exchange ideas, ask questions, and discover how others use CatalogIt!
We're out and about this conference season, and loving every minute of it! There's nothing quite like connecting face-to-face, swapping collection stories, and giving you a firsthand look at what's new in CatalogIt. Our calendar is packed with exciting events ahead, so if you spot our booth, don't be a stranger! Pictured below are Co-Founder Dan Rael and Jacqueline Cabrera, Independent Registrar and host of our upcoming webinar, all smiles at a recent conference.
Catch us on the road at:
Texas Association of Museums Annual Conference
April 19-22, 2026, in McAllen & the Rio Grande Valley, TX
Ohio Museums Association Annual Conference
April 20th, 2026, in Columbus, OH
Association for Living History, Farm and Agricultural Museums
June 18-19, 2026 in Ypsilanti, MI
Association of Midwest Museums Conference
July 26-29, 2026, in Chicago, IL
Society of American Archivists Annual Meeting
July 29 - August 1, 2026, in New Orleans, LA
Association of Tribal Archives, Libraries, & Museums Conference
September 21-24, 2026 in Spokane, WA
Southeastern Museum Conference
September 28-30, 2026, in Winston-Salem, NC
