Why choose CatalogIt?

Capture Every Data Point. Enjoy the Process 

Enjoy intuitive searching, navigation, and data entry. Enter all the details tied to your items, from materials, techniques, treatments, and dates to their historic and cultural contexts.

Track Condition and Conservation

Document and update condition and conservation history. Capture every step of the conservation process--before, during, and after treatment--attaching photos and documents along the way. Track the movement of objects between clients and the conservation lab.

Manage Your Projects 

Stay on top of multiple conservation projects at once with intuitive workflow features. Save time and streamline your workday, organizing records by project, tracking condition details and the conservation process, and delivering summaries to clients.

Mobile, Web, and Real Time

Access collections via smartphone, tablet, laptop, and desktop. Create an entry on your smartphone for immediate editing and viewing from any device. Take photos and record data as you work, documenting the conservation stages in real time.

Create and Distribute Reports 

Quickly create reports for clients or for your own records. Use a one-click report in a rush, or customize reports with the precise data you wish to include. 

Image-Centric Browsing and Viewing

View and access your collections visually. Snap and add photos from your phone, or upload images from a hard drive or file. Browse your records in a visually-pleasing interface.


Chinese Historical Society of America

California, usa


Annual (save 20%)


50 Entries

1 User

5 GB

Sign Up Free







2,500 Entries

8 Users

100 GB








5,000 Entries

8 Users

150 GB

Best Deal







20,000 Entries

8 Users

200 GB

Add Ons

API, WordPress Plugin & iframe integration







Additional Users







Per user

Additional Storage







Per each additional 100GB
CatalogIt HUB logo.

Every subscription includes web publishing through the CatalogIt HUB.

Learn More

Key Features

  • Manage multiple projects and clients with workflow features
  • ~Use project profiles, folders, and tags
  • Access via mobile and desktop, PC and Mac, iOS and Android
  • Have confidence in high-security, encrypted, cloud-based storage
  • ~Your data and account information are yours only, never shared 
  • ~Safeguard original, unmodified images indefinitely
  • Document items’ key physical properties
  • ~Use authoritative classifications
  • ~Record maker, numbers, materials, techniques, accessories, parts, and uses
  • ~Document multiple dimensions, numbers, and names
  • ~Use material and color profiles 
  • ~Attach photos and documents
  • ~Add web links 
  • Monitor the movement of objects between clients and the conservation lab
  • ~Track precise locations
  • Track condition and conservation over time
  • ~Capture condition details over time-before- during and after treatments 
  • ~Use repeating fields to show every stage of the process
  • Generate condition and conservation reports for clients and your own records 
  • ~Attach images and documents 
  • ~Create standard reports 
  • ~~Use insurance reporting 
  • ~Track client-specific insurance information 
  • ~Customize reports and labels 
  • Deliver condition summaries and conservation plans to clients 
  • Add collaborators 
  • ~Optionally add colleagues to your account
  • ~Control user permissions
  • ~Simultaneously access and work from the shared account 
  • Promote conservation success stories through web publishing 
  • ~Publish to the web with the CatalogIt Hub
  • ~Publish to your own website with the API and WordPress plugins or iframe integration
  • Online or email support

Have questions about plans or data migrations? Contact us.

An image displaying the seamless migration possible from PastPerfect to CatalogIt

Transfer existing data. 

We migrate from numerous systems and formats, including PastPerfect, EmbARK, Eloquent, Mimsy, Filemaker Pro, Microsoft Excel, Microsoft Access, Koha, and many more.

Clean your data through the migration process. 

CatalogIt provides detailed reports identifying existing data issues and showing you how to quickly resolve them.


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Next Steps

Watch the museum demo.

Join us to learn all about your CatalogIt Museum Account! Enjoy creating an entry, uploading images and files to records, attaching lexicon terms, accessioning, tracking exhibitions and loans, updating condition and maintenance status, working with multiple collaborators, and publishing to the web. You’ll master the fundamentals of the database in no time.

Watch Demo

Join us for a scheduled webinar.

Join us for one of our demos to learn more about the features and capabilities of CatalogIt.

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