Why choose CatalogIt?

Intuitive and Accessible

Enjoy intuitive search, navigation, and data entry. Enter comprehensive details about your items, from materials and dates to their historic, personal, and cultural contexts. Connect your entries using profiles, building and revealing new relationships.

Mobile, Web, and Real Time

Access collections wherever—via smartphone, tablet, laptop, and desktop. Use your smartphone to create and update entries,effortlessly attaching photos  As soon as you save your changes, they are immediately available for viewing and editing from any device.

Image Centric Browsing and Viewing

View and access the objects of your passion visually. Snap and add photos from your phone, or upload images from a hard drive or file. Browse your records in an intuitive and visually-pleasing interface.

Comprehensive Classifications

Explore numerous existing CatalogIt classifications, well researched sets of fields designed to precisely document different item types. Use these detailed ontologies to capture the characteristics of each item. CatalogIt conducts extensive research to develop classifications for diverse item types and periodically releases new ones.

Secure, Private, and Hassle-Free 

CatalogIt is a secure, hassle-free subscription service trusted by hundreds of museums and meticulously engineered to meet the highest security standards. There’s no need for special hardware, servers, or backups. CatalogIt keeps your data secure, private, and accessible to you 24/7.

Document Values and Insurance

Record your items’ full valuation histories, attaching formal appraisals and inputting valuations. Organize and track insurance documents, receipts, and more, preserving your items’ monetary/financial and legal histories.

One Item. A World of Connections.

Connect your items to their broader stories. Place your items in their full context by documenting their relationships to relevant people, organizations, places, materials, techniques, and entities. Create and explore these links and delight in the discoveries revealed in these relationships.


Chinese Historical Society of America

California, usa


Annual (save 20%)


50 Entries

1 User

5 GB

Sign Up Free







2,500 Entries

3 Users

50 GB








5,000 Entries

3 Users

75 GB

Best Deal







10,000 Entries

3 Users

100 GB

Add Ons

API, WordPress Plugin & iframe integration







Additional Users







Per user

Additional Storage







Per each additional 100GB
CatalogIt HUB logo.

Every subscription includes web publishing through the CatalogIt HUB.

Learn More

Key Features

  • Document and manage your collection
  • Access via mobile and desktop, PC and Mac, iOS and Android
  • Have confidence in high-security, encrypted, cloud-based storage
  • ~Your data and account information are yours only, never shared 
  • ~Safeguard original, unmodified images indefinitely
  • Document your items’ key physical properties
  • ~Use authoritative classifications
  • ~Record artist/maker, materials, techniques, accessories, parts, and uses
  • ~Document multiple dimensions, numbers, and names
  • ~Attach photos and documents
  • ~Add live web links 
  • ~Track precise locations
  • Relate objects to specific periods, places, people, and more
  • ~Use profiles to connect your entries and document relationships
  • ~Attach documents and images to profiles 
  • Track valuations 
  • ~Document valuation and appraisal data 
  • ~Attach appraisals and other documentation
  • ~Track valuation changes over time 
  • Document provenance, ownership transfers, and sales 
  • Intuitively create reports and labels 
  • ~Use standard report options- valuation, condition, artist catalog
  • ~Create comprehensive, customizable reports 
  • ~Print customized identification labels, optionally incorporating QR codes
  • Add users 
  • ~Optionally add users to your account- a family member or colleague
  • ~Control user permissions
  • ~Simultaneously access and work in the shared account 
  • Selectively publish to the web
  • ~Publish to the web with the CatalogIt HUB
  • ~Publish to your own website with the API and WordPress plugins or iframe integration
  • Online or email support

Have questions about plans or data migrations? Contact us.

An image displaying the seamless migration possible from PastPerfect to CatalogIt

Transfer existing data. 

We migrate from numerous systems and formats, including PastPerfect, EmbARK, Eloquent, Mimsy, Filemaker Pro, Microsoft Excel, Microsoft Access, Koha, and many more.

Clean your data through the migration process. 

CatalogIt provides detailed reports identifying existing data issues and showing you how to quickly resolve them.


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Start using CatalogIt today.

Next Steps

Watch the museum demo.

Join us to learn all about your CatalogIt Museum Account! Enjoy creating an entry, uploading images and files to records, attaching lexicon terms, accessioning, tracking exhibitions and loans, updating condition and maintenance status, working with multiple collaborators, and publishing to the web. You’ll master the fundamentals of the database in no time.

Watch Demo

Join us for a scheduled webinar.

Join us for one of our demos to learn more about the features and capabilities of CatalogIt.

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