Why choose CatalogIt?

Capture Your Collections in Full Detail 

Comprehensively document your organization’s collections, showcasing its history, evolution, and success. Capture and organize collections data through intuitive search, navigation, and data entry.

Comprehensive Classifications

Explore numerous existing CatalogIt classifications, well researched sets of fields designed to precisely document different item types. Use these detailed ontologies to capture the characteristics of each item. CatalogIt conducts extensive research to develop classifications for diverse item types and periodically releases new ones.

Powerful Tracking and Reporting

Track the exact locations of your items; manage acquisitions and loans, attaching key documentation and updating status through time. Create records for prior exhibitions and plan new ones, linking your exhibitions to the relevant pieces.

Selective Web Publishing

Publish collections to the web through the CatalogIt HUB or your own website. Select and share the data you wish to make public and keep the rest private. Direct colleagues, clients, and financial partners to your online collections and amplify your digital impact.

Mobile, Web, and Real Time

Access collections via smartphone, tablet, laptop, and desktop. Create an entry on your smartphone and it’s immediately available for your team to view and edit from any device.

Intuitive and Accessible

Enjoy intuitive navigation, data entry, and searching. Document the full scope of data associated with your items, from their materials, dates, and provenance to their historic and ethnographic contexts. Use detailed profiles to enrich your collections, building and revealing new relationships.

Document Exhibitions and Watch Them Come to Life

Organize and track exhibitions from start to finish. Manage incoming loans and coordinate your own collections for planned exhibitions. Promote your exhibitions online through the CatalogIt HUB or your own website.

Easy Data Migration, Easy Training 

CatalogIt makes migrating data from diverse formats and systems easy. When your migration is complete, quickly train staff and volunteers on the system, completing a smooth transition. Import data incrementally as new objects arrive.

Secure, Private, and Hassle-Free 

CatalogIt is a trusted, secure cloud-based service with modern and robust frontend and backend infrastructure. There’s no need for dedicated servers, backups, or concerns about maintenance, security updates, and system upkeep. CatalogIt keeps your data safe, private, and accessible to you 24/7.


Chinese Historical Society of America

California, usa


Annual (save 20%)


50 Entries

1 User

5 GB

Sign Up Free







25,000 Entries

8 Users

100 GB








50,000 Entries

8 Users

150 GB

Best Deal







100,000 Entries

8 Users

200 GB

Add Ons

API, WordPress Plugin & iframe integration







Additional Users







Per user

Additional Storage







Per each additional 100GB
CatalogIt HUB logo.

Every subscription includes web publishing through the CatalogIt HUB.

Learn More

Key Features

  • Document and manage collections
  • Track collections and archives
  • Access via mobile and desktop, PC and Mac, iOS and Android
  • Document your items’ key attributes
  • ~Use authoritative classifications
  • ~Record artist/maker, dates, materials, techniques, accessories, parts, and uses
  • ~Document multiple dimensions, numbers, and names
  • ~Attach photos and documents
  • ~Add web links 
  • ~Track precise hierarchical locations
  • Link entries to people, organizations, places, objects, publications, and events
  • ~Use profiles to connect your entries and document relationships
  • ~Attach documents and images to profiles 
  • Collaborate with your team to manage collections
  • ~Add multiple users
  • ~Work simultaneously 
  • ~Use project management features such as tags and folders 
  • ~Easily train team members
  • ~Control user access and permission levels 
  • Have confidence with high-security, encrypted, cloud-based storage
  • ~Your data and account information are yours only, never shared 
  • ~Safeguard original, unmodified images indefinitely
  • Virtually view your collections, wherever they are 
  • Document incoming and outgoing loans
  • Keep and share visual inventory 
  • Document and track exhibitions
  • Track storage and location information
  • Track valuations 
  • ~Document valuation and appraisal data 
  • ~Attach appraisals and other documentation
  • ~Track valuation history 
  • Document incoming and outgoing loans 
  • ~Create loan and shipping profiles
  • ~Link to the relevant objects 
  • Intuitively create reports and labels 
  • ~Use standard report options- inventory, valuation, condition
  • ~Create comprehensive, customizable reports 
  • ~Print customized ID labels, optionally incorporating QR codes
  • Import and export data 
  • Selectively publish to the web
  • ~Publish to the web with the CatalogIt Hub
  • ~Publish to your own website with the API and WordPress plugin or iframe integration
  • Online or email support

Have questions about plans or data migrations? Contact us.

An image displaying the seamless migration possible from PastPerfect to CatalogIt

Transfer existing data. 

We migrate from numerous systems and formats, including PastPerfect, EmbARK, Eloquent, Mimsy, Filemaker Pro, Microsoft Excel, Microsoft Access, Koha, and many more.

Clean your data through the migration process. 

CatalogIt provides detailed reports identifying existing data issues and showing you how to quickly resolve them.


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Start using CatalogIt today.

Next Steps

Watch the museum demo.

Join us to learn all about your CatalogIt Museum Account! Enjoy creating an entry, uploading images and files to records, attaching lexicon terms, accessioning, tracking exhibitions and loans, updating condition and maintenance status, working with multiple collaborators, and publishing to the web. You’ll master the fundamentals of the database in no time.

Watch Demo

Join us for a scheduled webinar.

Join us for one of our demos to learn more about the features and capabilities of CatalogIt.

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