Fall is already upon us! We continue to work hard toward our commercial launch and have several new and highly useful features to share with you in this newsletter. Many of these have been suggested by you, our early access users. Please continue to tell us how we can improve CatalogIt.
Profiles are the threads that create the web of relationships within your collections - they include such fields as people, places, techniques, series, colors, etc. Working with profiles when editing an entry has been significantly enhanced. You can now browse your existing profiles in-place, search with autocomplete, add/remove single and repeating profiles, and easily create new profiles.
In the upper right corner of your thumbnail screen, between the Search icon and the Actions Menu (the three dots) is a new icon that allows you to display your Folder as a list instead of a grid.
The list view displays some additional information about each entry.
Don’t have a photo available or time to take a photo? From the Actions Menu, you can now create a “New Blank Entry.” This allows you to begin a new entry without a photo- you can always add a photo later.
At times you may be cataloging an item that is nearly identical to one you’ve already documented. You can now create a new entry by duplicating an existing entry. Select the entry you wish to duplicate, go to the Actions Menu (the three dots in the upper right corner), and choose “Duplicate.” The new entry will require its own name and photo as well as condition and conservation information, but otherwise, it will be a copy of the existing entry.
For our Museum users, CatalogIt now defaults to “strict accessioning.” With strict accessioning, CatalogIt will enforce your specified accession and entry/object ID numbering convention. You can define specific patterns for your numbers and CatalogIt will enforce them. If you only use entry/object IDs and want them to be unique you can also enable that. We’ve reached out to many of you in this regard, but please contact us if you’d like more information. A more detailed discussion of the CatalogIt Accession Process has also been posted on our website.
Those of you using iPhones and iPads, please be sure you are using the latest version of the iOS app. If you have your device set to “auto-update” you should be current, but if not, please update!
On October 14 from noon to 5 PM, the historic Cohen Bray House in Oakland will be hosting its annual Drink Historically Harvest Festival, featuring beer brewed from hops grown in the garden, live music, and delicious food. The 134-year old house is truly a gem- originally built and furnished by two prominent wealthy families as wedding presents for their children, and inhabited by their descendants to this day- a large Victorian in the heart of Oakland’s Fruitvale district. Please join us there for a pint, a bite, and a tour! Click here for details of the event!.
The CatalogIt Team