Summer is upon us and we hope that everyone is able to get out in the sunshine and practice some self care as the COVID restrictions begin to lift.
We are excited to share some new product enhancements that will make your work a lot easier.
We’d first like to point out a few new additions to our “Print Table” report format. We have recently added the ability to include the primary image, as a thumbnail, in your export to Excel. Many users asked for this capability and we are glad to make this change to enable more flexibility in extracting your data.
You are now also able to include QR codes in this report - one for the entry and, if you are publishing to the HUB, one for the QR code linking to the entry on your HUB page. The tabular report can be printed from CatalogIt or exported as an Excel or CSV file, allowing you to use that data in any way you need - object labels, interpretive documentation, or inventory lists.
And last, CatalogIt now enables you to decide what information to include when there is a repeating field - the most recent value only, all values, or the oldest value. This is especially helpful when printing locations or valuations - print only the most current location or valuation or the earliest - original value or location (or all of them if you would like!).
When you are in “view mode” for a particular entry you will now only see the most recent location, valuation, inventory, condition, and maintenance records by default. If multiple of those records exist, then a “Show All” control will display, allowing you to toggle between viewing all records or only the most recent. We’ve also enhanced our location recording features. All new locations will now require you to enter a date (they’ll default to the current date) - this will allow CatalogIt to properly sort and display your entry’s data in order of most recent to oldest. A date is only required when entering a new location record; legacy location records can remain without a date but will sort last in the list of locations.
We’ve also streamlined how hierarchical Profiles, such as Place or Location, display when viewing an Entry. Now, the hierarchy is displayed in a single table with the rows ordered based on the Profile’s ordering rules. For Museum accounts, we’ve also applied this same formatting to the Nomenclature 4 term hierarchy.
Working in conjunction with a curator and well-known scholar of historical firearms affiliated with a firearm museum, we’ve recently completed a comprehensive classification for firearms. This classification is designed for collectors of antique, vintage, and modern firearms. The classification provides a complete set of fields for documenting all of the important details of a firearm in a comprehensive, and intuitive format. If you’ve got firearms in your collections, please give it a try!
We are always working to improve our product by adding additional authoritative classifications. We are actively working on the development of new “Recorded Music,” “Periodical,” “Banknote,” “Mixed Media,” and “Installation” classifications. Are you an expert or knowledgable in any of these categories? We would love to include you as a beta tester! Email us at firstname.lastname@example.org for more information.
Also, are there classifications you would like us to add for specific types of items? Would you be interested in working with us to create them? Contact us at email@example.com and let us know!.
There are different reasons for you to be photographing/imaging your collection, and CatalogIt has now created a resource and guidelines on how to image for documentation and research purposes and what to consider when you are determining what sort of image files to create and save (i.e. file type, resolution, etc). This month’s blog post includes select reasons for imaging your collection and a brief description of each to aid in determining what equipment to use and what file type might be most appropriate. Please visit our blog to learn more CatalogIt Digital Imaging Guidelines
The Tides Institute & Museum of Art is located in Eastport, Maine on the Atlantic coast at the US/Canada border. Its campus of eight 19th century buildings house extensive collections ranging from 18th century to contemporary, with a particular focus on art, broadly conceived. The Tides Institute is deeply involved in the local and regional community, including such diverse projects as taking a leading role in establishing a cultural agreement between the Province of New Brunswick and the State of Maine, creating resources for documenting Eastport’s 30-building National Register Historic District, and in the creation of a beautiful and highly useful bike and pedestrian map for the region.
The Tides Institute shares much of its collections online on its website and via the CatalogIt HUB. Take a look- you’ll see items connected with local and regional history ranging from paintings, sculpture, and decorative arts to some outstanding examples of Passamaquoddy and Micmac basketry.
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