Museum Account

CatalogIt Museum Accounts enjoy an additional suite of professional collections management capabilities. Incorporated in the Museum Account is Nomenclature 4.0, allowing for quick and easy access to this widely-used controlled vocabulary.  CatalogIt understands and facilitates the Accession/Deaccession process as well as loan and exhibition tracking. Repeating condition and valuation fields monitor changes over time. Multiple staff members, docents, and volunteers collaborate in real time and across distributed locations.

Subscription Plans


  • 100 Entries

  • 5 Users

  • Free


  • 25,000 Entries

  • 5 Users

  • $30/mo*


  • 50,000 Entries

  • 5 Users

  • $40/mo*


  • 100,000 Entries**

  • 5 Users

  • $50/mo*

* Anual subscription pricing. Subscriptions billed monthly +20%. Web publishing via the CatalogIt Hub is included with paid Subscriptions.
** Plans are scalable for collections larger than 100,000 Entries.


  • Additional Account User= $5/mo* each

  • CatalogIt integration API to publish to your own Website= $20/mo*

Favorite Features

  • Teams work collaboratively in real-time on multiple devices on-site or remotely

  • Build Entries independently or cooperatively via computer, tablet, or smartphone

  • Volunteers, docents, and staff easily access information to respond to visitor questions

  • Publish to the Web on the CatalogIt HUB for easy, searchable public access

  • Simple and intuitive reports and label creation

Sign Up Now 

Try CatalogIt FREE and experience the intuitive ease, collaborative flexibility, and security of 21st century collections management.  Create a CatalogIt account now and use it immediately on your computer or through the mobile app!


Museum Testimonials

“In our museum in Groveland, CA. we have been using CatalogIt for over a year and love it. It is so much easier to use than our previous program, PastPerfect, and gives us more flexibility. Docents can access our photos and accessions with ease. If we ever have any questions, the CatalogIt team always responds quickly and most helpfully. Check it out. You will love it and be thankful you did.” — Museum Registrar

“The program is easy to use - easy enough to utilize volunteers and interns to help with collections day-to-day tasks… Photographic documentation is simple and fast - the fact that you can use a smartphone to create a record is great… Data entry is quick and intuitive…” — Museum Registrar

“Things are going well with CatalogIt.  I appreciate the ease of entering and editing the records.” — Museum Collections Volunteer

“What a lot of work this is and it is FABULOUS. I just printed out the images and accession numbers that I need for a project. So useful….I love sitting at home and fixing this stuff.” — Board Member responsible for Historic House’s Collections

“...overall, your software is really intuitive and easy to use.  I really like using it because it is so much more malleable than PastPerfect.” — Volunteer Museum Registrar

Partial Museum Client List

Support for Nomenclature 4.0

CatalogIt Museum Accounts include complete, searchable support for Nomenclature 4.0 which is seamlessly integrated into CatalogIt as Profiles to create a natural and powerful cataloging experience.


Looking for a hard copy of Nomenclature 4.0?

Order Nomenclature 4.0 directly through Rowman & Littlefield for a 20% discount. Use promotion code AASLHMBR20 at the checkout for 20% off – this offer includes e-book and cannot be combined with any other discount offer.

Nomenclature 4.0 for Museum Cataloging: Fourth edition of Robert G. Chenhall's System for Classifying Man-Made Objects by Paul Bourcier, Heather Dunn, and the Nomenclature Committee. AASLH Book Series. This ELECTRONIC VERSION is under license from Rowman & Littlefield subject to the terms of the license. © 2015 Rowman & Littlefield Publishing Group, Inc.

Detailed Feature List

Detailed Attributes with Authoritative Classifications Standards

  • Detailed fields for each authoritative classification

  • Detailed fields describing the creator or manufacturer

  • Fields to track other names & numbers

  • Multiple dimension fields (with units options)

  • Track the no. of parts of each entry (in a set)

  • Material Profiles

  • Color Profiles

  • Relationships- related people, places, publications, and Entries

  • Add Web links to Entries

  • Expanded Current & Storage Locations

  • Multiple Condition records for tracking

  • Record item's Use

Advanced Cataloging and Data Capture

  • Nomenclature 4.0 Controlled Vocabulary

  • Lexicon/search terms

  • Item's Context Description

  • Collection Profile

Visual Documentation

  • Multiple images record item's distinctive features visually

  • Safeguard original, unmodified images indefinitely

  • Attach images to both Entries and Profiles

  • Upload jpg, png, gif and pdf files

Appraisals and Valuations

  • Appraisals or valuation assessments (professional and informal)

  • Multiple valuations for tracking

Origination, Ownership History & Sales/Transfer Methods

  • Provenance

  • Accession Profile

  • Deaccession Profile

Workflow and Project Management

  • Detailed conservation

  • Tracks which user performed task

  • Exhibition Profile

  • Interpretive label

  • Inventory

  • Maintenance


  • Loan in/Loan out Profiles

  • Shipping Profile

Printing, Labeling, and Reporting

  • Standard Reports (inventory, valuation, condition, artist catalog)

  • Insurance reporting

  • Customized labels

  • Customized printing & reporting

Privacy & Selective Sharing

  • Absolutely no data shared or sold

  • No account or contact information shared (not even anonymized meta-data)

  • Selectively publish to the Web (via the CatalogIt Hub or optional integration API)

  • Control User access and permission levels

Secure & Hassle-Free

  • High-security, encrypted, cloud-based information storage

  • Reliable, subscription-based service (SaaS)

  • Works seamlessly on mobile and desktop, PC and Mac, iOS and Android

  • Access anywhere, anytime - maximizing ease and efficiency

  • No special hardware nor manuals required

  • Online help and email support

  • Multiple, simultaneous users