Organization Account

The CatalogIt Organization Account is for entities with collection management and cataloging needs, that are not structured as museums. Such organizations include family office collections/archives, corporate or educational collections, and not-for-profits.

Subscription Plans


  • 100 Entries

  • 5 Users

  • No time limit

  • Free


  • 25,000 Entries

  • 5 Users

  • CatalogIt HUB

  • $30/mo*


  • 50,000 Entries

  • 5 Users

  • CatalogIt HUB

  • $40/mo*


  • 100,000 Entries**

  • 5 Users

  • CatalogIt HUB

  • $50/mo*

* Annual subscription pricing. Subscriptions billed monthly +20%.
** Plans are scalable for collections larger than 100,000 Entries.

Optional Add-Ons:

  • Additional Account User (above 5): $5/mo* each

  • CatalogIt integration API & WordPress plugins to publish to your own Website: $20/mo*

Favorite Features

Family Offices

  • Track physical collections and archives in one system

  • Maintain detailed acquisition documentation

  • Collaborate with staff and colleagues globally to enhance and manage the portfolio

Corporate Collections

  • Manage and curate corporate collections

  • Coordinate viewing and maintenance of geographically distributed collections


  • Maintain documentation of collections in-house and on-loan

  • Easily track exhibit rotations, storage and location information

  • Publish a virtual gallery to the Web on the CatalogIt HUB for remote visitors to enjoy

Dealers, Galleries, and Auction Houses

  • Create a searchable virtual inventory to share with potential buyers anytime, anywhere

  • Visual Entries and detailed classifications make it easy to promote pieces

  • Give a virtual tour or talk on the Web, either publicly or to select patrons

  • Use the CatalogIt integration API and WordPress plugins to publish to your own Website

Sign Up Now 

Try CatalogIt FREE and experience the intuitive ease, collaborative flexibility, and security of 21st century collections management.  Create a CatalogIt account now and use it immediately on your computer or through the mobile app!


Request a Demo 

Sound interesting? Schedule a CatalogIt demonstration here:


Organization Testimonials

“Catalogit has been a big help to me ... It is so nice to have all the images laid out in one view rather than fishing through a bunch of individual files.” — Operations Manager at Art-Centered Non-Profit

“Loving the program!” — Professional Librarian

“I very much like the intuitive nature of the system. It is very easy to create records.” — Board Member, Non-profit cultural center

Partial Organization Client List

Detailed Feature List

Detailed Attributes with Authoritative Classifications Standards

  • Detailed fields for each authoritative classification

  • Detailed fields describing the creator or manufacturer

  • Fields to track other names & numbers

  • Multiple dimension fields (with units options)

  • Track the no. of parts of each entry (in a set)

  • Material Profiles

  • Color Profiles

  • Relationships- related people, places, publications, and Entries

  • Add Web links to Entries

  • Expanded Current & Storage Locations

  • Condition

  • Record item's Use

Visual Documentation

  • Multiple images record item's distinctive features visually

  • Safeguard original, unmodified images indefinitely

  • Attach images to both Entries and Profiles

Appraisals and Valuations

  • Appraisals or valuation assessments (professional and informal)

  • Allows multiple valuations

Origination, Ownership History & Sales/Transfer Methods

  • Provenance

  • Acquisition

  • Disposition

Workflow and Project Management

  • Detailed conservation

  • Tracks which user performed task

  • Exhibition Profile

  • Interpretive label


  • Loan in/Loan out Profiles

  • Shipping Profile

Printing, Labeling, and Reporting

  • Standard Reports (inventory, valuation, condition, artist catalog)

  • Insurance reporting

  • Customized labels

  • Customized printing & reporting

Privacy & Selective Sharing

  • Absolutely no data shared or sold

  • No account or contact information shared (not even anonymized meta-data)

  • Publish to the Web using the CatalogIt Hub or optional integration API and WordPress plugins

  • Control User access and permission levels

Secure & Hassle-Free

  • High-security, encrypted, cloud-based information storage

  • Reliable, subscription-based service (SaaS)

  • Works seamlessly on mobile and desktop, PC and Mac, iOS and Android

  • Access anywhere, anytime - maximizing ease and efficiency

  • No special hardware, backups, or manuals required

  • Online help and email support

  • Multiple, simultaneous users