Museum Plan

Museum Accounts enjoy a suite of professional capabilities to manage complex collections and enable staff, volunteer and external experts to collaborate in real time

Feature List

Account Type Museum
Record Detailed Attributes with Authoritative Classifications Standards
Detailed fields for each authoritative classifications x
Detailed fields describing the creator or manufacturer x
Fields to track other names & numbers x
Multiple dimension fields (with units options) x
Track the no. of parts of each entry (in a set) x
Materials x
Colors x
Relationships- related people, places, publications, and Entries x
Add Web links to Entries x
Expanded Current, Display and Storage Locations x
Condition x
Nomenclature 4.0 Controlled Vocabulary x
Lexicon/search terms x
Item's Use Description x
Item's Context Description x
Detailed condition (included in Conservator Plan)
Precise, Up-to-Date Visual Documentation
Multiple images record item's distinctive features visually x
Safeguard original, unmodified images indefinitely x
Upload or create multiple derivative images for specific purposes x
Maintain Valuation Parameters
Appraisals or valuation assessments (professional and informal) x
Appropriate value indicators suggested by classification type x
Value-determinants captured visually with photographic images x
Value-determinants captured descriptively with precise, objective data fields x
Storage conditions or instructions can be indicated x
Multiple valuations x
General condition record x
Track Origination, Ownership History & Method, Sales/Transfers
Record Provenance x
Accession Profile x
Deaccession x
Collection Profile x
Workflow and Project Management
Detailed conservation x
Project Profile (included in Conservator Plan)
Tracks which user performed task x
Loan in/Loan out Profiles x
Shipping Profile x
Exhibition Profile x
Interpretive label x
Inventory x
Maintenance x
Printing and Reporting
Standard Reports included x
Labels customization x
Customized Reporting Capabilities x
Insurance Information x
Privacy Guaranteed, Sharing Controlled by Choice
Absolutely no data shared or sold x
No account or contact information shared (not even anonymized meta-data) x
Selectively Publish to the Web (via the CatalogIt Hub or optional plug-in) x
Control User access and permission-levels x
Secure, Private, Hassle-Free
High-security, encrypted, cloud-based information storage x
Reliable, subscription-based service (SaaS) x
Transferable across most devices: mobile and desktop x
Access anywhere, anytime - maximizing ease and efficiency x
No special hardware nor manuals required x
Online help and email support x
Multiple, simultaneous users x

Museum Account Pricing

Account Entries 0-100 101-25,000 25,001-75,000 75,001-200,000 Additional Account Users (+1)
Users 3 5 5 5
Annual Subscription (per month) FREE* $360 $480 $600 $36
($30) ($40) ($50) (+$3)
Monthly Subscription FREE* $36 $48 $60 $3

Optional Features Offered

API for CatalogIt integration in User's website (Price/month): $20/mo

CatalogIt Museum User TESTIMONIALS

“In our museum in Groveland, CA. we have been using CatalogIt for over a year and love it. It is so much easier to use than our previous program, PastPerfect, and gives us more flexibility. Docents can access our photos and accessions with ease. If we ever have any questions, the CatalogIt team always responds quickly and most helpfully. Check it out. You will love it and be thankful you did.”  Museum Registrar

“The program is easy to use - easy enough to utilize volunteers and interns to help with collections day-to-day tasks… Photographic documentation is simple and fast - the fact that you can use a smartphone to create a record is great… Data entry is quick and intuitive…” Museum Registrar

“Things are going well with CatalogIt.  I appreciate the ease of entering and editing the records.” Museum Collections Volunteer

“What a lot of work this is and it is FABULOUS. I just printed out the images and accession numbers that I need for a project. So useful….I love sitting at home and fixing this stuff.” Board Member responsible for the Collections of an Historic House

“...overall, your software is really intuitive and easy to use.  I really like using it because it is so much more malleable than Past Perfect.”  Volunteer Museum Registrar


Support for Nomenclature 4.0

CatalogIt includes complete support for Nomenclature 4.0 - seamlessly integrated into the product as Profiles making for s natural and powerful experience.


Looking for a hard copy of Nomenclature 4.0?

Order Nomenclature 4.0 directly through Rowman & Littlefield for a 20% discount. Use promotion code AASLHMBR20 at the checkout for 20% off – this offer includes e-book and cannot be combined with any other discount offer.

Nomenclature 4.0 for Museum Cataloging: Fourth edition of Robert G. Chenhall's System for Classifying Man-Made Objects by Paul Bourcier, Heather Dunn, and the Nomenclature Committee. AASLH Book Series. This ELECTRONIC VERSION is under license from Rowman & Littlefield subject to the terms of the license. © 2015 Rowman & Littlefield Publishing Group, Inc.