CatalogIt
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The most powerful way to catalog and manage your collections.

CatalogIt is an application for documenting the stories of things. Each story begins with a single item — where, how, and by whom it was made; what it was used for; and how it came to be where it is today. As an item’s story unfolds, it is enriched with relationships to other items, people, and places based on shared physical characteristics and history. CatalogIt makes it easy to discover those interconnected stories, record them in detail, and present them in an accessible, inspiring format.

The Story of Things

CatalogIt was created for

 

Museums

  • Historical Societies

  • Historic Sites/Homes

  • Preservation Societies

  • Museums

  • Niche Specialty Collections

  • Libraries & Archives

Personal Collectors

  • Individuals

  • Families

  • Estates

  • Artists

Organizations

  • Family Offices

  • Corporate Collections

  • Not-for-Profits

  • Learning Institutions

  • Galleries

  • Art & Antique Dealers

  • Estates

Consultants

  • Appraisers

  • Collection Consultants

  • Art Installation Professionals

  • Art Display and Mounting Professionals

  • Authenticators

  • Insurers

  • Transportation & Storage

Conservators

  • Art Conservation Specialists

Artists

  • Artists

  • Creators

Get the app

Sign-up Now 

 

Features

CatalogIt delivers

 

AUTHORITATIVE
CLASSIFICATIONS

Use research-backed classifications to capture the pertinent details of each entry and automatically link entries based on shared characteristics such as people, places, techniques, materials and more.

MULTI-USER
COLLABORATION

Manage collections with colleagues in your home, office, and around the world; control access and permission levels, and collaborate in real-time to seamlessly classify, manage and share entries.

MOBILE, WEB
& REAL-TIME

Access your collections from your smartphone, tablet, laptop or desktop computer.  Create an entry with the camera on your smartphone and it’s immediately available for you or your colleagues to view and edit from any device.

IMAGE-CENTRIC
BROWSING & VIEWING

View and access your collections via images rather than scrolling through lists of text and numbers.  Take advantage of the high-quality camera in your phone or tablet to effortlessly add images to your entries.

A SECURE,
hassle-free SOLUTION

No need to purchase new hardware or worry about backups and maintenance. CatalogIt is a secure, subscription SaaS that is available, anywhere, anytime. It uses strong, industry standard encryption and techniques to keep your data secure and accessible.

A PLATFORM
FOR ENGAGEMENT

Easily publish to the web using the Hub; generate custom reports and labels; post entries to your Facebook page, Instagram account, website, or blog to maintain visibility, attract visitors and start conversations.

 

CatalogIt Account Types

 
PRICE
FREE (up to 100 Entries)**
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BENEFITS
Complete, Authoritative Classifications
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Mobile & Desktop
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Multi-user Collaboration
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Image-centric Viewing
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Intuitive, Easy to Use
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Affordable, Secure, Hassle-Free Subscription
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Share and Selectively Publish to the Web
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CAPABILITIES
Data Field Capture
Structured Classifications
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Relate Entries by Shared Characteristics - People, Places, Materials, Etc.
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Advanced Institutional Cataloging and Data Capture Requirements
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Visual Documentation
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Detailed condition records
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Appraisals and Valuations
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Provenance, Ownership History, Sale/Transfer
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Accession/Deaccession & Collection Profiling
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Printing, Reporting, Labeling
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Specialized Reports
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Workflow and Project Management
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Loans and Exhibitions
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* All paid subscription accounts can add additional Users for an incremental monthly fee.
** Free Accounts have the full funtionality of paid accounts, and are only limited to no more than 100 enries. CatalogIt Free Accounts will be served Advertising where paid subscription accounts will not.
 
 

Choose Your Plan

 
 
 

 Starting in CatalogIt

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 Transfer your records to CatalogIt:

CatalogIt brings 21st Century technological tools, real-time cloud collaboration, and intuitive, visual interactivity to your Collections Management System.  Existing collections catalogs can be migrated from general-use formats (like spreadsheets or word processing documents) or from common existing museum cataloging software systems, like Past Perfect.

CatalogIt has successfully migrated systems from the following systems:

  • FileMaker

  • Spreadsheets (Excel, Numbers)

  • Koha

  • Microsoft Access

  • Microsoft Word

  • Past Perfect

…and any other system that allows you to export the data into one or more CSV files.

If you don’t see the cataloging software you’re currently using on this list, please Contact Us about easy migration of your existing collection database.

 

Request a Demo 

 

Get the app

Sign-up Now 

 

Frequently Asked Questions

  • can you migrate my existing data?

  • how much does it cost

  • no obligation past-perfect migration

  • what is this

 

CatalogIt users love these capabilities

Personal Collectors

  • Easily digitize, update, and track collections

  • Detailed database of authoritative classifications

  • Provide insurance documentation

  • Generate valuation reports

  • Access your complete collections records anywhere

  • Document and share the stories of family heirlooms

Museums

  • Museum teams work collaboratively in real-time on multiple devices on-site or remotely

  • Build Entries independently via computer, tablet, or smartphone

  • Volunteers, docents, and staff effortlessly access collection information to provide quick, detailed answers to visitor questions

  • Publish to the Web for easy public access

  • Simple and intuitive reports and label creation

Corporate Collections

  • Manage and curate corporate collections

  • Coordinate viewing and maintenance of geographically distributed collections 

Family Offices

  • Track physical collections and archives in one system

  • Maintain detailed acquisition documentation

  • Collaborate with staff and colleagues globally to enhance and manage collection portfolio

Not-For-Profits

  • Maintain documentation of collections in-house and on loan

  • Easily track exhibit rotations, storage and location information

  • Publish virtual gallery to the Web

  • Religious Organizations

Consultants

  • Appraisers capture item information during site visits

  • Collection consultants recommend accession, organization and curation options

  • Academic scholars enrich client collection catalogs with incremental research and new information

  • Auction houses can deliver clients customized items of potential interest and navigate between client accounts, from a single login

  • Merchants can manage their personal and business collections seamlessly while assisting clients to achieve their own unique collection aspirations

Dealers, Galleries, and Auction Houses

  • Create a searchable virtual inventory to share with potential buyers anytime, anywhere

  • Visual entries and detailed classifications make it easy to promote pieces

  • Give a virtual collection tour or gallery talk on the Web, either publicly or to select patrons.

Artists

  • Document techniques and materials used

  • Record inspiration and creative process

  • Preserve the complete story of each piece’s development

  • Create detailed listings of pieces for sale or exhibition

  • Maintain records of sold pieces to track prices, buyers and provenance

  • Publish a catalog of works to the Web

Conservators

  • Track the movement of objects from the client’s site through the studio or laboratory

  • Fully document existing conditions

  • Quickly deliver complete electronic condition summary and detailed conservation plan with cost estimates for client approval

  • Record each step of the conservation process in detail, with multiple photos

  • Easily generate comprehensive internal and client reports

  • Maintain detailed, easy-to-access records of current and completed projects