The most powerful way to catalog and manage your collections.
CatalogIt is an application for documenting the stories of things. Each story begins with a single item — where, how, and by whom it was made; what it was used for; and how it came to be where it is today. As an item’s story unfolds, it is enriched with relationships to other items, people, and places based on shared physical characteristics and history. CatalogIt makes it easy to discover those interconnected stories, record them in detail, and present them in an accessible, inspiring format.
The Story of Things
CatalogIt was created for
Niche Specialty Collections
Libraries & Archives
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Use research-backed classifications to capture the pertinent details of each entry and automatically link entries based on shared characteristics such as people, places, techniques, materials and more.
Manage collections with colleagues in your home, office, and around the world; control access and permission levels, and collaborate in real-time to seamlessly classify, manage and share entries.
Access your collections from your smartphone, tablet, laptop or desktop computer. Create an entry with the camera on your smartphone and it’s immediately available for you or your colleagues to view and edit from any device.
BROWSING & VIEWING
View and access your collections via images rather than scrolling through lists of text and numbers. Take advantage of the high-quality camera in your phone or tablet to effortlessly add images to your entries.
No need to purchase new hardware or worry about backups and maintenance. CatalogIt is a secure, subscription SaaS that is available, anywhere, anytime. It uses strong, industry standard encryption and techniques to keep your data secure and accessible.
Easily publish to the web using the Hub; generate custom reports and labels; post entries to your Facebook page, Instagram account, website, or blog to maintain visibility, attract visitors and start conversations.
CatalogIt Account Types
Choose Your Plan
Starting in CatalogIt
Transfer your records to CatalogIt:
CatalogIt brings 21st Century technological tools, real-time cloud collaboration, and intuitive, visual interactivity to your Collections Management System. Existing collections catalogs can be migrated from general-use formats (like spreadsheets or word processing documents) or from common existing museum cataloging software systems, like Past Perfect.
CatalogIt has successfully migrated systems from the following systems:
Spreadsheets (Excel, Numbers)
…and any other system that allows you to export the data into one or more CSV files.
If you don’t see the cataloging software you’re currently using on this list, please Contact Us about easy migration of your existing collection database.
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Frequently Asked Questions
can you migrate my existing data?
how much does it cost
no obligation past-perfect migration
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CatalogIt users love these capabilities
Easily digitize, update, and track collections
Detailed database of authoritative classifications
Provide insurance documentation
Generate valuation reports
Access your complete collections records anywhere
Document and share the stories of family heirlooms
Museum teams work collaboratively in real-time on multiple devices on-site or remotely
Build Entries independently via computer, tablet, or smartphone
Volunteers, docents, and staff effortlessly access collection information to provide quick, detailed answers to visitor questions
Publish to the Web for easy public access
Simple and intuitive reports and label creation
Manage and curate corporate collections
Coordinate viewing and maintenance of geographically distributed collections
Track physical collections and archives in one system
Maintain detailed acquisition documentation
Collaborate with staff and colleagues globally to enhance and manage collection portfolio
Maintain documentation of collections in-house and on loan
Easily track exhibit rotations, storage and location information
Publish virtual gallery to the Web
Appraisers capture item information during site visits
Collection consultants recommend accession, organization and curation options
Academic scholars enrich client collection catalogs with incremental research and new information
Auction houses can deliver clients customized items of potential interest and navigate between client accounts, from a single login
Merchants can manage their personal and business collections seamlessly while assisting clients to achieve their own unique collection aspirations
Create a searchable virtual inventory to share with potential buyers anytime, anywhere
Visual entries and detailed classifications make it easy to promote pieces
Give a virtual collection tour or gallery talk on the Web, either publicly or to select patrons.
Document techniques and materials used
Record inspiration and creative process
Preserve the complete story of each piece’s development
Create detailed listings of pieces for sale or exhibition
Maintain records of sold pieces to track prices, buyers and provenance
Publish a catalog of works to the Web
Track the movement of objects from the client’s site through the studio or laboratory
Fully document existing conditions
Quickly deliver complete electronic condition summary and detailed conservation plan with cost estimates for client approval
Record each step of the conservation process in detail, with multiple photos
Easily generate comprehensive internal and client reports
Maintain detailed, easy-to-access records of current and completed projects